A Quick Guide: Everything You Need To Know About Employee Internet Usage Monitor Software

In the current scenario, the internet remains the most powerful tool to manage teams and drive maximum output from them. Since everything has both upsides and downsides, the same goes for internet usage as well.

As employees sometimes take advantage of high-speed internet connection and start wasting time tumbling over their social media profiles instead of concentrating on work during paid hours.

In today’s post, we will shed some light on how internet usage monitor software impacts the overall performance of employees and thus, productivity.

How Much Time Do Employees Waste Using the Internet?

Internet and social networking sites undoubtedly create distractions, even among sincere employees. The amount of time employees waste on unnecessary actions is quite more than you imagine. Experts suggest that spending time on platforms like Facebook, Twitter, Instagram, and Google has been increasing with time.

Moreover, a few of them also surf YouTube, shopping websites, and online gaming sites. That’s a big downside for companies, especially in this stressful time of Covid-19.

Recommendation For Employers On How To Deal With Productivity Loss

Continuous loss of working hours generates numerous challenges that trick employers. As an ultimate solution, productivity management with productivity tracking software comes out and helps managers in keeping track of employee activities on the internet while they use office premises.

An ideal employee monitoring tool has all these mainstream features:

• Ability to track websites/URLs that employees access.
• Accurate duration of time spent using the internet.
• Information regarding the system on which employees work. Even, when workers have set to work-from-home modules.
• Login/logout credentials with thorough details.
• Whether the internet is used for business or personal uses.
• Alerts about employees in case they try to access prohibited websites.

Hence, the use of internet usage monitor software adds on a few more dollars to your business expenses, organizations gain massive benefits using it. Employees start working with keen interest and try hard not to waste precious hours.

The next legit question- which software should we use to monitor internet usage?

With more and more companies embracing remote work due to Covid-19, a lot of software & technology brands rolled out their employee monitoring software in the market. These quantities can easily create doubts and misguide people. Our research and analysis determine that EmpMonitor is the leading software used by top businesses across the globe.

Its top features are:-

• Measurement of productivity and loss.

• Captures screenshots in real-time to take snaps as evidence when something goes wrong in a corporation.

• Monitoring browser history and related activities

• Review apps in detail.

• Don't let your employees know about its integration.

• And, many more.

What Do Employers Get From Internet Monitoring Software?

Internet tracking software offers countless valuable upsides. The biggest usefulness is the facility to catch the glimpse of internet activities, which bypasses issues like data breaching, online scams, and other painful drawbacks.

Insights breakdown the fact about an increase in productivity by 3-20 perfect (it restores low attendance, slow working habit, and unwanted deeds). That’s quite notable.

In this way,  monitoring software also reduces the cost of wages. Entertaining social networking sites, including Instagram alone, can eat up approximately ¼ productivity. When counting as a whole, employers get surprising differences in the amount of ‘before & after’ work.

Why Internet Monitoring A Boon For Businesses?

Employee productivity jumps up to a 3-5% higher margin with correct internet monitoring tools in place. Things like a frequent break, late login, and alike come to an end if managers monitor employees’ actions over the internet.

When employees complete work on time, they don’t need to sit for extra hours where the employer becomes liable to provide overtime pay. As a result, companies enjoy better productivity and less nuisance using internet monitoring.

With time, companies have been shifting slightly over the internet monitoring approach, despite their budget. By the end of 2020, it seems that 90% of organizations will be using internet monitoring software.

Conclusion

Regardless of your research & proficiency, choosing the best internet usage monitor software becomes diverse with the change in organization type. We hope our practical guide eases up things and helps you out.

Also Learn, How To Implement Remote Worker Monitoring At Your Business?

 

 

5 Effective Tips For How To Track Employee Productivity?

The business world has changed dramatically in a very short time, due to new technology and the pervasiveness of the Internet. With smartphones and social media combining work and personal life, drawing the line between the two is getting harder — and, in reality, it is sometimes no longer needed. But it creates problems for employers who are worried about how their employees are spending their working hours and how to track employee productivity.

Though employee monitoring is a controversial topic. But due to the increase in the work from home culture, cyber attacks, and data breaches, the use of productivity tracking software has become very common. So if you are also facing such issues in your workplace, then here are some tips that can help you in monitoring employee productivity.

1. Identify key metrics

The first step in measuring the productivity of employees is the identification of observable activities, targets, or processes. Clearly specified targets help the workers to understand what is expected from them and how they can assess their success.

Therefore, provide goals for workers and encourage them to come up with ideas for activities that can be quantified and accountable for.

2. Measure tasks, not time

When it comes to workers, time is a bad measuring instrument. Two of the workers can have the same skill sets and achieve the same work results, but one might take a little longer to complete a job. It's not that they slack, but maybe they're even more efficient than others.

Pushing one over the other to accelerate may affect their consistency. Instead of trying to track people by time, hours, or days and their productivity, assess them by the tasks they perform and the quality of their work. Completion of the tasks can also be one of the important metrics.

As personal and professional life keeps mixing up, and works life becomes more of a reality, the only thing that counts is the work done. The metric which matters is the completion of the tasks, not the minutes spent at the office. So, monitor efficiency by dividing tasks and properly assigning them before projects are complete.

3. Check often

Whether it is in person or through an employee training or coaching program, it's important to have regular check-ins with the members of your team. While the most suitable frequency is once a week, make sure that you do so at least once a month. Ask them questions about the specific project they are working on, whether they need additional support, whether they have any issues or difficulties, and make them give a very straightforward, comprehensive, and concise response regarding their progress on a particular project.

Another way to track productivity is to check end-of-week reports of all the employees on what they've done that week.

4. Take feedback

Employers should value employee feedback because it makes the employees involved in the tracking process. Knowing the thoughts of workers about goals and success metrics eliminates the illusion that they are just numbers on the spreadsheets. Large and small companies profit tremendously when the workers feel that their opinion counts.

It helps the employers to get an idea of their employees' productivity and also their mindset in regards to boosting their efficiency.

5. Carry out a client survey

In the end, the poor performance of workers creates bad impressions on the clients. A company survey proves to be a good way for individual workers to collect input and monitor back when a specific order or service has not been scheduled.

Depending on the survey results, you will quickly get to know whether your employees are giving their best or slacking in their work. Also, if you receive good feedback from your clients, then you can also use it to motivate your employees and can also recognize and applaud exemplary results.

You can also check the video on : How To Check Production Of Employees With EmpMonitor?

Conclusion

Efficiency is one of the keys to achieving success. Employees are key to keep the company moving forward. So, both employees and business goals should be given equal attention.

And knowing tips on how to track employee productivity is the best way to find out the challenging areas and supportive workers, which are very crucial for the growing business.

6 Best Ways How To Track Employee Hours

Tracking the work time of employees plays a vital role in the productivity of every business. Especially companies working with hourly employees need to track work hours to manage accuracy in the payroll system. Besides, there are also many other reasons why companies would like to monitor the employee's productive work hours. It can help the employer to manage regulatory compliance and accountability in the business.

If you also want to know- How to track employee hours for your own business? Here we have shown you 6 best ways to do so:

• Employee TimeSheet

In the olden days, people use pen and paper to fill their timesheet records. However, as time changed, the digital platform has replaced the traditional method of filling employee timesheets. Now, employees can fill their log records in the form of weekly, biweekly, or monthly timesheets. Similarly, you can also create a timesheet to manage work time on your projects and tasks to balance out the work distribution according to work engagement and ability of each employee.

• Desktop Tracking

Manual updating and managing the timesheet can be a very bothersome job for the HR team. Instead, what you need is an auto time tracking software, which can automatically collect the work hours' details of employees. And keep the record of it in the timesheet format. EmpMonitor is one of the best web-based time tracking solutions using which employers can monitor the work hours of their employees with remote monitoring. With its cloud-based monitoring feature, employers have the ability to remotely track the log details of their staff. Moreover, it will timely show you the total work hours of each employee in the form of lucrative timesheets with graphical representations.

• Mobile App Time Tracking

In many agencies, employers need to count billable work hours of their workforce. Particularly, for the employees who have to work front lines like sales executives, health workers, education, and transport, the mobile app work time tracker can be very useful. Due to the challenges of time tracking using physical time clocks, blue-collar industries are also opting for mobile app time tracking options.

With such an application, employers can easily track the working status of their employees. In the market, there are many mobile time tracking services available to track the work time status of employees.

• Physical Time Clocks

In many industries related to construction and manufacturing business, employees don't have access to the computer system. In such a case, physical time clock reporting has become a popular time tracking option for blue-collar employees. It is really beneficial, and can clear all the doubts related to how to track remote employee hours. Using a physical time clock, employees can use their electronic id cards to log in their work hours. However, it also has a disadvantage for employers, which can cause buddy punching, or employees may also lose their id due to misplacement. Such things can obviously create challenges to maintain proper work time surveillance in the workplace.

• Biometric Time Clock

Nowadays, biometric time tracking is also becoming a popular option for work time tracking. With a fingerprint sensor, things like buddy punching can be avoidable. Employees need to have their physical presence at the workplace to count their attendance.  In some places, while giving the login, the biometric clock also captures the photograph of the person. Which creates an extra layer of security for the company. This way, employers can also ensure that nobody other than employees has the authority to visit the workplace.

• Regular Time Audits

The best way to check whether the time tracking in your business is correct or not is to do regular time audits. Make sure to check the work presence of each employee. And check whether they are working during production hours or not. Under certain circumstances, there might be some mistakes that can happen during the manual filling of the work timesheet. In such a case, regular time audits can help you to avoid such mistakes. So that you can maintain accountability and professional approach in your business.

Also watch: How To Check Production Of Employees With EmpMonitor?

Conclusive Words

So have you decided - how to keep track of employee hours in your business? Indeed, you need to think strategically before opting for a method of time tracking in your business. Though all the time tracking methods have their own pros and cons, depending on the structure and needs of the organization, employers may need to choose a specific time tracking solution for their business.

Staff Tracking Software and Tools are Transforming Workplaces and How!

Employee monitoring sounds all fun until you come to know about its implementation in your workplace as well. Employers usually don't really speculate about their employees being skeptical about installing such software on their systems, but the employees surely don't want to take it casually. 

Letting the employers track down your systems means allowing them to get access to your data unless you work on devices provided by the company itself. While a lot of people fear staff tracking software, only a few of us know that it comes with legal implications. 

Meaning, your company cannot record every single info from your device. What's the point here? The point is, employee tracking tools are actually beneficial for any organization as a whole. Not only employers, the employees too benefit from it. Let us talk about some of the fundamental reasons why employee tracking is a win-win for all: 

1. Transparency improves in the workplace 

  

When an employer has access to their employees' activities in real-time, they have more reasons to count on them when working on any task. Plus, no employee would like it if their employers monitored them stealthily, but it would be okay if they stay aware of the monitoring activities. 

As a result, transparency increases among the team leaders and their fellow employees. And they are able to establish a better relationship over time. 

2. Employees can assess their workflow 

Not only employers but the employees also need to be aware of the progress at their workplaces. This way, it becomes more feasible to understand the potential barriers in the workflow and solve it beforehand to improve the overall output. 

It is also personally beneficial for the employees as they become aware of the areas in which they lack training. Identifying strengths and weaknesses is very crucial, and it is possible only when the employers openly speak to their employees directly about it. 

3. Managers can produce effective feedbacks 

  

Employers can make better conclusions about their employees' workplace when they have an accurate record of all the activities during working hours. Assessing employees becomes fair when you have a record of their actual progress. 

It becomes easier to assign urgent and important work to the employees who can complete it on time. Employers also get to know about the staff who might struggle in working with any tool or software and train them in commencing their work more effectively. 

4. Staff can protect their personal assets 

Protecting an employee's info is as crucial as protecting the company's data. Many employees are not very aware of the online threats like malware that they might click while scrolling through any unauthorized website or just by working on a public WiFi. 

However, when the management keeps a constant eye on their staff, they know about all the IPs and applications that they operate on their devices. This way, along with the company's data, an employee's personal info also stays safe from any online or offline threat. 

5. Productivity increases on the premises 

When working under vigilance, every employee becomes more alert and authoritative with their work. The chances of goldbricking diminish enormously, and the employees have no other choice but to work as assigned. Regular screenshots and keystroke alerts help managers and HRs to check if their strategies are working fine on the premises. 

This way, everyone gets to work on their part to improve upon their performance and contribute as a whole for the betterment of the organization. 

6. Data breaching cases diminish to a great extent 

I will get directly into it. Maintaining data security is very crucial in any workplace, especially when you let your staff handle it remotely. One of the biggest concerns of operating your workforce with remote staff is the security of the company's data. As already mentioned above, a lot of employees are not very aware of the potential online and offline threats. 

Training is very crucial for the staff to learn more about accidental data leakage. But one has to implement strict vigilance as well to prevent any intentional information breach. Looking up for any suspicious activities becomes much easier when you have a record of it. 

7. Employees can separate personal and professional routine 

Working at unusual hours is very deteriorative to an employee's mental health. It not only disrupts the everyday routine but also introduces the pressure of completing your pending tasks beforehand. It starts by checking your emails every morning during breakfast and slowly leads to people messing up their sleeping schedule due to the approaching deadlines. 

However, when having the best employee monitoring tools installed in their systems, the employees will avoid working during the odd hours. Meaning, they cannot take their work outside their office schedule. As a result, every employee resorts to working only during the scheduled office time, and not while feeding their babies. 

Wait!

If you want to know, how you can check production of employees with empmonitor, then watch this video:

Conclusion 

By now, you might already decipher how employee monitoring is not as scary as it sounds. It is definitely beneficial for a lot of us in a variety of ways- from productivity to data security and personal work assessment. However, it becomes very essential for every employer to ensure that they abide by the rules and do not interfere in the privacy of their employees. Or else, the entire point of employee monitoring goes in vain. 

Track Employee Internet Usage: Expectations and Boundaries

Nowadays, all things seem to be online. It helps companies in running their business in a better way. Because through online technology, communication has become faster, which provides an add-on benefit for remote workforces in sharing files and associating with their colleagues easily.  

There are various other benefits of the internet, but let's move ahead and know what are the issues that internet-based technology has created for corporate industries.  

When it comes to online work, you need to keep a check on what employees are doing. Thus implementing computer monitoring software helps you to see what all things your employees are doing on their systems and how much time they are spending on each task. At the same time, it also acts as a boundary for employees, from getting distracted from their work.

What Is The Reason Behind To Track Employee Internet Usage?  

‘As mentioned above, online employee monitoring services help in minimizing security threats and distractions.

Communication and exchange of large files with higher internet speed is much quicker and simpler, the risks to insiders are never seriously taken. Even breaches and accidental leaks due to malware pose a potential problem. It is probably the most important reason why tracking employee browsers is a good idea, it helps you to discover possible threats before and rectify them as early as possible.  

Another problem for employers is that all the distractions you might imagine are online — social networking, news websites, videos, sports, shopping, and almost everything else. If not adequately monitored, it is wasting a lot of office time, so it's advised to track employee internet usage. 

In case you already took the first step towards curbing the issue because you already know which websites are more troublesome and which workers are more likely to use them. Keeping a track of internet usage can help you in providing various advantages. It also helps to keep a check on which all applications and websites employees are using the most.

Employee Internet Usage Expectations

While beginning with monitoring services, the most important thing to consider is to have a clear outline of why you are keeping a check on your employee's computer activities and what all things you are expecting from them.

Hence, while implementing it is always advised to provide a clear set of guidelines to the employees about internet usability. The activities which are not allowed inside the office, how to save and share the official files, along with how web monitoring and time tracking tools work.

On the last note, be extra careful when defining the rules about the downloading and uploading of the files. As none of us want our company's official files to land upon some third-party data breaching sites. Hence, make sure to check if your employees are taking some extra or not.

Boundaries In Computer Monitoring

While monitoring employee internet use, there are a few limitations that you shouldn't do. First and foremost, employers shouldn’t monitor the employee's personal profiles as the use of monitoring software is to keep a check on productivity levels by using an employee internet monitoring tool.

Of course, you should check the sites which your employees are surfing in the productivity hours and how much time they are spending on which site and closely track what they are tracking on each site.

Some tools are launched with screenshot features which helps you to take the screenshots of the employee systems at some fixed intervals of time. Thus, before beginning using this software, make sure to learn about all the rules and guidelines that are associated with the tool.

Conclusion - 

Preserving your company interests while taking into account the privacy needs of workers is a tricky balancing act but not an impossible one. Have a clearly defined policy in place, and consider all legal restrictions to ensure that all of your monitoring efforts do not end up affecting your employees and company.

Hence, deciding on what’s the best software to track employee internet usage is a great way to rectify modern-day employee-related issues. Only when you use it legally, it will provide add-on protection for your business and save from data breaches.

Also,  Watch This Video On How To Check Details Of Employees?