Employee fraud is a significant contributor to the losses for companies and to prevent activities like cyber attacks, theft, data breaches, etc companies need to keep their employees accountable by using a proper stealth monitoring software.
Though monitoring employees is not new in the business sector. Over the years, only the approach of tracking workers has changed. Since technology is taking over the workplace, now more companies are using monitoring tools to keep an eye on their employees’ digital activities because they offer the information that is required to identify fraud and deceptive activities of the workers.
- Time Fraud
Misuse of company technology can transform into a type of time fraud. Inappropriate use of the company email and other resources leads to the major loss for a company. And to avoid such fraudulent activities, stealth monitoring software is the best solution. It monitors emails, chats, Internet usage ( all websites and applications used), social media usage of employees without letting them know that they are getting monitored.
Some software like EmpMonitor also provides detailed reports of all the employees based on their daily productivity. Utilizing these data, companies can identify which all employees are trustworthy and which are not. Also, if something happens, then the company can easily find the source behind it with enough evidence.
- Proprietary Information
Proprietary information can also be collected and reviewed using monitoring tools, including data from client interactions. Employers can access all of the documents and files downloaded, saved, or transferred by employees.
There are also different tools available online that can monitor USB use, and indicates if any client information is saved on that particular USB. Usually, these actions would give administrators or top-level executives a warning that data has been breached. Apart from this, some Employee Tracking Software also provide keystroke recording features, which help to know what a particular employee is typing in a specific time.
Keystrokes also show client passwords that were used to open documents or access them. So, whenever any non-authorized person will open such confidential documents, you can easily catch them using stealth monitoring software.
- Data Theft
Files of Human resources are often prime targets for fraudulent, and those could be from your office only. Fraudulent access to social security numbers and other data about employees shows that the company is a victim of internal data theft.
With the help of monitoring solutions, companies can find access to multiple files of staff, medical records, or other private data. The software can, however, include all the details that employers need to identify the crime and deter the offender.
Veriato is one such software that monitors all downloads, program use, file transfer, network access, and uploads of files, which helps track outside HR workers who can violate confidential employee records. It also helps to perform better data security solutions.
Wapping words
When an organization discovers internal fraud, then the next step is generally to find out the type of fraud that has happened. And police investigation is not something that most of the companies prefer first in case of proprietary fraud because it may result in the disclosure of other sensitive information (including employee info).
Time fraud, on the other hand, may result in changes in organizational policy, disciplinary action, or maybe even termination. Situations can be different, but the best stealth monitoring software will still provide the proof that employers need to make their case regardless of the outcome.
However, some employees may feel that monitoring software is a form of spying, which can even cause workers to feel mistrust and scared. But, if used correctly, tracking software will detect misconduct until it leads to significant employer liability. As work goes digital, electronic surveillance of workers and through technology is becoming more prevalent to ensure that workers do not put the business in danger.
