Remote workers have always been a separate category for the employers, but it all changed in a matter of months. COVID-19 bombarded the earth, and everyone seemed helpless about it. Lockdown was the only solution to inhibit the violent spread of this virus, and everyone worried about the downfall of their businesses.
However, corporations
soon found a way out of this crisis. The remedy was to allow employees
to work from their homes! Well, the employers had mixed reactions to it
initially. Employers feared a lot of things- from the threat to
their company's data to an interrupted communication and loss of
productivity among their colleagues.
However, corporates
have found a way out of this too. Despite the increasing physical
distance between the co-workers, the remedy is to track
remote staffs productivity and form necessary strategies to efficiently enhance
their productivity in real-time. Here are four ways in which they can do so:
1. Constant Communication
Establishing an uninterrupted
communication is extremely crucial in every organization, and you need to make
sure you keep it instituted even when your colleagues are working from their
bedrooms. Talking to employees who are not in your close vicinity is only
possible when you deploy platforms for texting/ calling them. You need
to make sure that your online communication remains as stable and regular as
your face-to-face communication.
Deploy common
platforms in all the employees' systems, for instance, Telegram, Skype, Zoom,
etc. This way, they feel more connected and less isolated, thus keeping
you more updated with their work. They also become more comfortable in
asking doubts/raising queries and it also becomes more manageable for you to
know the status of their work this way.
2. Monitoring Tools
Various tools
to track remote staffs productivity are available in the market that lets
employers map the performance of their workforce in real-time by monitoring
their regular activities. This way, you exactly know what they do on their PCs
in the form of screenshots, keystrokes, etc. and take necessary actions against
the employees who might not abide by the rules.
One of the reasons why
you cannot afford to skip this step is that you need strict surveillance to
ensure data security too in the distant premises. Plus, the monitoring
tools will let you analyze their work and take the necessary measures to
improve their speed of performing the tasks in real-time. Understanding
the status of ongoing tasks is very crucial before you assign them with a new
one.
3. Updates & Reports
Well, let's combine
the points mentioned above. Monitoring the employees along with keeping
a consistent communication will let you stay updated with their activities and
assess their performance via reports. Let me explain it to you.
Some monitoring tools
like EmpMonitor and Hubstaff provide regular analysis and reports of employee
activities in the form of graphs and charts. Combining this with the
constant communication that you have with your employees, you can readily
assess the status of your assigned tasks.
This way, it becomes
easier for employers to identify the most time-consuming tasks and train their
employees to use specific tools more efficiently. Also, this way, you
can hold people responsible when not working efficiently, as you already have
their tasks recorded with you.
4. Separate Profiles & Cloud Storage
Creating separate
office profiles for the employees means letting the company handle their data
access. Let your IT department create the employees' official profiles
in every platform through which they perform the official tasks. Create
their IDs in Google, Dropbox, Skype, Thunderbird, etc. and keep their passwords
saved with you.
This way, when you
save data in the cloud and let your employees edit it directly from the cloud,
you can practically check their work status whenever you want! It
is one of the easiest ways for employees to check for their co-workers'
productivity and keep sensitive data safe within the organization.
Wait! If you want to
learn more, you can watch, vedio on: Manage Remote Work Easily With Powerful
Monitoring Software: EmpMonitor(EmpMonitor AV Ad)
Conclusion
The year 2020 brought
to us various challenges. Dealing with the virus was already pretty
daunting; added to it is the work from home culture. While keeping track
of employee activities is, indeed, tricky, you can make it easier by
considering the points that I have mentioned above. Track and record your
co-workers when they work
remotely and
ensure safety and productivity in the online workforce.
